August 2019

Happy almost-fall everyone!  I know I’m looking forward to some cool breezes and autumn colors, but for those of you who are mourning the end of summer, below you’ll find some useful tips and upcoming features that might help you look forward to the fall.

Feature Spotlight

Adding an Old Visit to Hospitality HouseKeeper

Previously, if you wanted to add a Visit that happened months ago, you’d have to contact NPSC to do this from the database side.  But now, you can do this on your own!  Here’s how:

Let’s say you need to add the Smith family to room 112, July 23-26.

First, create a new Reservation, just like you normally would.  When you select a room, now all rooms that are available during those dates will show (previously, Room Chooser would only show rooms that are available from the check-in date to today).

Then, go through the check-in process, again just like you normally would.  Once that is done, your calendar will look like this:

You can see that the Smith visit overlaps with the Eyre visit.  To check-out the Smiths, you will open up their Edit Visit window, and check them out as you normally would.

When you’re done, the Smiths will be nicely inserted into the calendar, like they’ve always been there.

We’ve created a YouTube tutorial for this as well, which can be found here.

NPSC Now Accepts Credit Cards 

If you’d like to pay your monthly (quarterly, annual) invoice by credit card instead of check, we can do that now!
  • Quickbooks keeps your card securely on file, and we would auto-charge it each month (quarter, year).
  • The processing fee for this is 3.5%
  • If you want to know more information or sign up, please email Jan at jvandermeer@nonprofitsoftwarecorp.org

Coming Soon

  • Incident Report Form* – HHK has always offered a No Return option on a Guest, but now you’ll be able to write about the ‘whys’.  Built in to the Guest Edit page, a user will be able to write up an incident report, mark it as open or resolved, get it signed, and then refer back to it at a later date.  *Client Sponsored Project
  • Spanish Registration Form – Several houses have contacted us recently about adding a Spanish Registration Form to HHK.  We are starting to map out how that would work, and if you have any thoughts on this, please contact us at the Email Us button below.

 

Do you have other ideas for software features?  Please let us know.